Enhanced (central)

Bank details

• Name of the payment service provider

• Street

• POSTCODE

• Location

• Country

• Account currency

• IBAN

• Account

• BLZ

• BIC / SWIFT code

• Invoice supplier

Conditions

• Terms of Payment → Selection or Free Text; to use this function, the function Preset Terms of Payment Selectable must be activated under Administration > Settings > Organization Settings in the General tab.

• Terms of Delivery → Select (Incoterms 2010) or Free Text; to use this function, the function Terms of Delivery Selectable from Incoterms® must be activated under Administration > Settings > Organization Settings in the General tab.

• Place → only available with Incoterms

About the … button, you can define for which Incoterm the Location field is a required field.

If the function is activated, the Incoterm code and location in the purchase order is transferred to ERP systems (SAP interface or OpenTrans).

• Payment methods

• GR-related auditing

• Double-checking of accounts

Settings

• Standard supplier → Selected by default

• Checked for compliance

• Deactivate data communication to ERP → deactivates the data communication to the ERP system for this supplier.

• Use organizational unit and customer data in sales conditions

• Automatic goods receipt settlement

• Responsible user group → Responsible group of employees; receives information in certain cases and can be selected in approvals

• Responsible user → Responsible employee; receives information in certain cases and can be selected in approvals

• Organizational unit → Organizational units selected by the supplier in the registration form or used for release control.

Ordering

• Order processing → Type selection

  • Use uniform workflow

  • Assign different workflows → several workflows are available for selection

  • Different workflow per order type → defined workflow according to order type; standard purchase order, service purchase order, blanket purchase order with limit items

  • Account assignment category-specific workflow used → defined workflow according to account assignment category

  • Use workflow for enterprise structure → Workflows based on organizational units or organizational objects

• Order processing workflow → Assigned workflow or individual assignment table (according to type)

• Approval workflow for purchase order proposals from the vendor → Approval workflow that is to take effect for purchase order proposals from the vendor

• Order transmission → Type/medium of order transmission (multiple selection possible)

  • by e-mail

    • PDF

    • XML (OpenTrans)

    • XML (OpenTrans) with version number

    • Excel

  • by fax

  • Other ordering method → Interfaces

    • Except for free text orders → alternates option “Other production route” for free text

• Minimum order value → to be specified in a currency

• ERP import as of order no.

• Product range → Free text information on the product range

SAP assignment (simple assignment)

If your vendors have the same assignments and purchasing conditions across all SAP company codes and SAP purchasing organizations, you can enter them globally in the “Extended” tab. This information can also be imported into Onventis Buyer via the supplier template.

The following assignments can be made:

• Controlling Area → SAP Controlling Area

• Company code(s) → SAP company codes (multiple selection)

• Purchasing Organization(s) → SAP Purchasing Organization (Multiple Selection)

• Reconciliation Account → SAP Reconciliation Account

• Account group → SAP account group

SAP Assignment (Multiple Assignment)

If your vendors have different company code and/or purchasing organization assignments as well as different terms and conditions of purchase per purchasing organization, you can make these assignments in the “SAP Assignment” tab.

The tab “SAP assignment” in the supplier only appears if multiple assignment has been activated in the organizational settings. This setting is made in the organizational settings > General > Vendors (→ Allow multiple company code and purchasing organization-specific assignments in vendor management).

The following assignments can be made:

These assignments are taken into account in the ordering process. Depending on the SAP company code or SAP purchasing organization, currency, terms of delivery and payment, etc. are selected automatically.

Terms of use

• Status → Status for responding to the condition of use

• Date/user → timestamp of response and user (if available)

Other

• Data update requested → timestamp of the last master data query performed, via the master data query function which has been discontinued in the meantime)

• Last data update → timestamp of the last data update of the supplier

• Tenders → Sendtender as HTML attachment to supplier

Transaction statistics

• Tenders: <Number of tenders> Show tenders

• Offers for tenders: <Number of tenders> Show offers

• Requests for information: <Show number of alerts> Requests for information

• Information notices: <Show number of alerts> Information notices

• Evaluation questionnaires <Show number of alerts> Evaluation questionnaires