Account assignment area - Orders

The Account assignment area is only displayed if the option Show block ‘Account assignment’ has been activated in the organization settings.

• Account assignment category: you can select an account assignment category via the selection field. This field is mandatory and must be filled in.

• Account assignment type: you can select the account assignment type via the drop-down field. The following selection options are available:

  • Single account assignment: the ordered quantity is posted to an account assignment object, for example, cost center 4711.

  • Quantity-based account assignment: the ordered quantity is distributed by quantity to several account assignment objects, for example, quantity 50 pieces → 25 pieces to cost center 4711 and 25 pieces to cost center 4712.

  • Quantity-based account assignment: the ordered quantity is distributed on a percentage basis to several account assignment objects, for example, quantity 50 pieces → 50% = 25 pieces on cost center 4711 and 50% = 25 pieces on cost center 4712.

For a quantity-based or percentage-based account assignment, select the required account assignment type from the dropdown field.
The Cost assignment field is displayed under the account assignment type:
Click on the New Assignment button. In the new window, you can define an account assignment distribution.
You can maintain the account assignment data in a new window. These fields correspond to the fields in the item and are described below.
Via Save and New your entries are saved and you can enter the next cost allocation.
Clicking on Save and Close saves your entries and takes you back to the order item.
The cost assignment entered is displayed as a table in the purchase order item.

You can adjust the existing distribution by clicking on the quantity.
You can enter a new account assignment object using the New Assignment button.

• Recipient of delivery/service: in this field you can enter a recipient for the delivery or service, e.g. Mr. Mustermann.

• Unloading point: in this field you can enter an unloading point for the delivery or service, e.g. 2nd floor room 4711 or gate 1 Musterstrasse 47.

• Cost center: you can select a cost center via the selection field.

• Costtype/general ledger account: you can select a cost type or a general ledger account via the selection field.
  

• Business area: you can select a business area via the selection field.

• Task: you can select a task via the selection field.

• Order: in this field you can enter an order number.

• WBS element: in this field you can enter a WBS element.

• Attachment: in this field you can enter an attachment.

• Sales order: in this field you can enter a sales order.

• Customer: if you select No via the radio button, you cannot select anything. If you select Yes via the radio button, you can select a customer.

If the functionality “Dynamic coniter determination” is active for the organization, the user can manually adjust the automatically found values afterwards, depending on the settings. These manual adjustments are saved with the activation of the corresponding checkbox and thus no automatic change of the respective field takes place in the further order processing process: