User organization settings

• Automatically lock (at x days, weeks, months) Inactivity: with this option you can select a certain period of time after which, if Onventis is not used, the user should be locked. In this way, you can ensure, for example, that employees who have left your company can no longer log on to your Onventis. However, if the user has been inactive for a longer period of time, they can request a new password.

• Lock newly created user until credentials are sent: this option ensures that a newly created user cannot log in to Onventis until they have received their credentials. You can send the Onventis access data in the user administration.

• Substitutes can only be from your own org unit: with this setting you can specify, for substitute rules in Onventis, that only users belonging to the same org unit can be selected as substitutes.

• Substitutes can only be from your own user group: with this setting, for substitute rules in Onventis, you can specify that only users assigned to the same user group can be selected as substitutes.

• Default catalog view: from the drop-down menu you can select a default catalog view. This is automatically assigned to each newly created user when a new user is created.

User group

Show grouping field: with this setting you activate the mandatory field “Grouping” in the user groups. The grouping is used, within the user group list, to sort according to the grouping characteristic.

User registration area via link

• Default user role for requester <requester>: by selecting a default user role, you can specify which user role the requester will be assigned. You can adjust the user role at any time if necessary.

• Copy all SAP settings from template user: by activating this option, you can create and manage a user as a template user. Once a user has registered in Onventis via the user registration link and their request has been approved, the SAP settings are automatically assigned to the user by the template user.