(E-)Invoice formats

Organizations receive invoices in various forms and formats, ranging from modern (hybrid) e-invoices via the Peppol network to traditional paper letters. Onventis Invoice Processing can handle all these scenarios. Let's explore the most common invoice formats:

PDF invoices
The most common way to receive an invoice is in PDF format via email. You can automatically extract these email attachments from your mailbox and process them in Onventis. Onventis uses enhanced OCR functionality to scan and recognize data on the PDF invoice, even at the line-item level. Customizations to the scanning process can be made, and if recognition fails for any reason, an OCR optimization request can be created.

(Hybrid) E-invoices

E-invoices come in various standards, such as XML UBL 2.2, XML ZUGFeRD, XRechnung, and others, depending on the region. Sometimes, a PDF file is embedded in the e-invoice. Onventis can handle many of these e-invoice formats and process them in Onventis Invoice Processing. The biggest advantage of a structured e-invoice is that the data is always 100% correctly interpreted, allowing for faster and more cost-effective invoice processing.

Peppol

Peppol is a secure network for sharing e-invoices, ensuring that both the sender and receiver are verified. Peppol invoices are inherently e-invoices and come with all the benefits that e-invoices provide.

Conclusion

Thus, whether you're dealing with PDF invoices, various e-invoice standards, or secure Peppol transactions, Onventis Invoice Processing ensures efficient and accurate processing. By leveraging advanced OCR technology and supporting multiple e-invoice formats, Onventis helps organizations save time and money while improving the accuracy and speed of their invoice processing workflows.

If your current configuration does not support one or more of the invoice formats mentioned, please contact your account manager to explore the available options.