Inform claimer

After approval by all (budget) approvers, the expense claim will return to the initiator to inform the user on the approval.

When one or more lines where limited to the company policy, the status of the ‘request for full payment’ can be checked in the linked cost line.

In case the line is green, the indication will be “Your request for full payment has been awarded”.

In this case, the amount payable is updated and aligned with the amount field.

If it was denied, the colour in front of the line is red and the indication will be “Your request for full payment has been denied”.

In this case the amount payable is still limited to the amount as set in the expense claim type.

In the latter case, approving the expense claim when in the activity ‘inform initiator’ will also give a warning message: “Some lines with a maximized amount based on the company policy you asked full reimbursement for have not been awarded”.

When the user approves the expense claim, the expense claim is fully processed and the status is set to ‘ready for export’.

After full approval of the expense claim, the claim is ready for export to the financial system. A separate stream is created for this during the implementation. Please ask your internal application manager for more information.