Basic-data

Status

• Block access for suppliers → Blocks the supplier’s access (if the supplier’s license is also to be revoked, this must also be done in the Licenses tab; there is no automatic mechanism for this).

• CPD supplier → Marks the supplier as CPD supplier

• Qualification Status → Qualification Status from Supplier Qualification Module

Supplier numbers

• No. → Unique, central supplier number

• External number → External supplier number

• Further numbers→ Any further numbers

• D-U-N-S number → D-U-N-S number (Dun & Bradstreet, Bisnode)

• D-U-N-S-Number Validation → Validation result of matching master data with lookup data from Bisnode query

Supplier

• Company → Company name; mandatory field

• Addendum → Company addendum

• Management

• Title → (Selection: Managing Director, Board of Directors, —–)

• Register number

• Registry Court

• Currency

• Website

Company address (main address of the supplier)

• Street → mandatory field if option is set in the organization settings

• Street 2

• Building

• Floor

• Room

• Postcode → Mandatory field

• Place → Mandatory field

• Country → mandatory field; country and subnational administrative unit – e.g. Baden-Württemberg)

P.O. Box address

• P.O. Box → Mandatory field if P.O. Box postcode specified

• P.O. Box ZIP Code → Mandatory field if P.O. Box is specified

• Location

Communication

• Language

• Phone

• Fax

• Contact email → mandatory field

• E-mail for general system notifications

• E-mail for orders (except free text)

• E-mail for tenders

• E-mail for free text orders

• E-mail for auctions

Classification

• Status → Supplier status; this controls the modules/functions for which a supplier is released.

• Categories → freely definable supplier category

• Suspicious of duplicates → marks a supplier as suspicious of duplicates; by clicking on “Show details” you can see why the supplier is considered suspicious of duplicates.

• Intercompany supplier → Identification as internal supplier

Tax identification numbers

• VAT no.

• VAT no. Validation → If supplier data is transferred from the Supplier Portal for the first time, a validation result from the EU VAT ID number is displayed here. Query (EU VIES) of the Supplier Portal.

• Tax number

Other

• Customer number at supplier → This customer number is printed in the order PDF and is stored in the XML file, which the supplier can optionally receive.

• Comment

• File(s) → Simple file upload; number unlimited, size per file limited

Onventis Network

• Network status → Indicates whether the supplier is connected to the supplier network or not.

• Network ID → The Netwqork ID of the supplier in the supplier network.

• Network profile → hyperlink to the supplier’s public profile in the supplier network