Additional master data

Customs tariff numbers

Under Master Data Management → Master Data → Customs Tariff Numbers, you can view and maintain the customs tariff numbers that apply to your organizational units.

Customs tariff numbers are eight-digit commodity codes. Customs tariff numbers are used to code goods in order to notify the authorities of the quantity of goods of a particular type that have been imported or exported.

The statistical goods number corresponds to the Combined Nomenclature, which is relevant as a customs tariff number for exports.

This number must be reported to customs for every export and import transaction; the goods are tariffed with it, i.e. grouped into the customs rates.

For export the customs tariff number is 8-digit and for import 11-digit (the 8-digit number is supplemented by another 3 digits).

For example, if a company purchases goods of the type “clothing”, there is a certain range of tariff numbers assigned to that type. This can be obtained from customs.

You have the option of importing the customs tariff numbers into Onventis or maintaining them manually. You can control a mass upload using the BC Job.

You can request the customs tariff numbers from German customs.

In order to guarantee the import, the supplier is usually responsible for indicating the correct customs tariff number.

Packing instructions

For some goods, special, stress-resistant packaging may be necessary for the transport of certain goods in order to protect them from stress. For this purpose you have the possibility to define packaging instructions in Onventis.

In the area Master Data Management → Master Data → Packaging Instructions you can administer packaging instructions, which can be selected in the purchase orders by the users and suppliers.

You can open an existing packing instruction by clicking on the number or title.

You can create a new packing instruction by choosing New.

The following fields are available for maintaining packing instructions:

Number: under Number you must assign a number. The number entered must not yet be assigned. If you enter an existing number, a field message is displayed. This field is mandatory and must be maintained.
Title: under Title you must enter a title for the packing instruction. This field is mandatory and must be maintained.
Description: under Description you can enter further, detailed information about this packing instruction.

In the organizational settings, you can activate the packing instruction for the selection in the purchase orders.

Create and manage shipping types

You can maintain the shipping types under Master Data Management → Master Data → Shipping Types.

Shipping methods or shipping costs can be defined for customer, country and order value. The set shipping methods are automatically available for selection in an order.

This gives you the option of making the shipping conditions specially agreed with a customer available only to that customer.

A shipping type includes general information, regional allocations, and order value dependent costs.

You can create a new shipping type by clicking the New button.

The following fields and settings are available for maintaining shipping types:

Terms of payment

Under Master Data Management → Master Data → Terms of Payment, you can maintain the terms of payment valid for your organization.

With the New button you can create a new payment term.

The following fields are available for maintenance:

No.: the number for the payment term. This field is mandatory and must be filled in.
Input language: you can select the input language via the selection field. In the case of terms of payment which must be available in several languages, you must maintain the terms of payment separately for each input language.
Title: the title of the payment term. The title is displayed in the selection field, e.g. when an order is placed. This field is mandatory and must be filled in.
Description: in this field you enter the description for the payment term. This field is mandatory and must be filled in.

Hint

In the case of an SAP connection, the number must match the terms of payment key in your SAP system. If the data does not match, the user receives an error message, e.g. when transferring an order to SAP. Therefore, the order cannot be shipped.

Payment methods

The payment methods determine the payment procedure for an automatic payment transaction, e.g. bank transfer, salary. When creating new suppliers, for example, these can be selected and assigned to the supplier.

Under Master Data Management → Master Data → Payment Methods, you can maintain the payment methods valid for your organization.

No.: the payment method number. This field is a mandatory field and must be filled in.
Title: the number path Title. This field is a mandatory field and must be filled in.
Description: in this field you can enter the payment method description, which explains the payment method in more detail.
Settings /default status (will be preset on new creation): if you activate this option, the default payment method will be preset for each newly created supplier.

Hint

In SAP integration, the payment method title is transferred when a vendor is created or changed.