Supplier Registration
Here you can find information about supplier registration form configuration and registration settings.
Registration form
In the area Supplier Management → Supplier Registration → Registration Form, the standard registration that the supplier has to go through can be individualized, i.e. own texts can be stored.
Via the Preview… button the changes can be checked. If the standard texts v stored in Onventis are to be taken over, this can be done via the Import standard texts button.
Vendor registration can also be enabled without material group selection. To do this, the registration settings must be changed accordingly. To do this, go to the Supplier Management → Supplier Registration → Registration Form section. In the field Setting you can specify if the supplier has to select at least one material group or if the tab “Material group” is hidden.
Making the ‘Phone’ field in the ‘Contact’ tab of the registration form configurable
Previously, the phone field was mandatory to be filled by the suppliers while registering themselves against the buyer’s Tradecore organization. However, with the current release the users would be able to configure the ‘Phone’ field as optional. Phone numbers are classified as ‘Personal’ data, and this feature allows our customers to collect minimum ‘Personal’ data, which is encouraged by the GDPR law.
By default, the checkbox is ticked, so that the existing system behavior is not changed. However, if the users unchecks it, the ‘Phone’ field would be optional for the suppliers to fill while registering.
Set phone number to being optional in the registration form
Registration settings
To register (create) a supplier in Onventis Buyer, you have the following options:
Creation via supplier management (manual creation in the user interface; also includes adding suppliers via the network search)
Creation via registration form (supplier registers via the Onventis Buyer registration process and fills out the form configured by the Onventis Buyer)
Import via BcJob (supplier master data is imported via Excel template, Onventis proprietary XML or via SAP IDoc)
Registration via tender link (supplier is added as a new supplier in a tender)
Individual settings can be made for each registration type.
Clicking the New button creates a new configuration.
First, a title must be assigned and the desired registration type must be selected.
Only one configuration can be created for a registration type. |
After that, the following settings can be made optionally.
Vendor system settings
Automatically extend newly created suppliers to all organizational units | IndefiniteDo not make a specific setting for this registration type.EnabledVendors are automatically extended to all organizational units; this also applies to organizational units added later.DisabledSuppliers are not automatically extended to all organizational units; this also applies if the appropriate organizational setting is set to Automatically extend newly created suppliers to all organizational units . |
Preferences
License package | Whether and which supplier license package should be assigned to the supplier |
Status | Vendor status that the vendor is to receive at central level (vendor master record (central)) at the start. |
Ordering
Order processing | Purchase order processing settings that the vendor is to receive at central level (vendor master record (central)) at the start. |
Other
Changes of the company data by my organization possible | Controls whether a change of company data by my organization should be possible. |
Automatically send system access after vendor creation | Activates the automatic sending of access data after the vendor organization has been created.
If the approval workflow for the creation of suppliers is activated, the Onventis organization of the supplier is not created until approval has been given and therefore the access data is not sent until then. Manual sending of the access data is then also only possible once approval has been granted. |
Settings
Order transmission path | Purchase order transfer setting that the vendor is to receive at central level (vendor master record (central)) at the start.
These can be:
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