Release of vendor master data

Supplier approval workflows are configured independently for the creation of new suppliers on the one hand and for updating existing suppliers on the other. The release status determined by the release workflow does not reflect the usability of the vendor in other business processes, but only whether the creation of the vendor or update of the data was released or rejected. Whether a supplier may be used for certain functionalities within the Onventis Buyer solution depends on the supplier status assigned to the supplier.

The organizational setting General > Settings > “Suppliers must be released” controls whether configured supplier release workflows (for creation and updating) are always applied and must be activated so that subsequent release processes in the system take effect and the required steps are calculated.

• Supplier approval (creation) → Registration in Onventis Buyer; initial, central creation of the supplier via the respective registration types (input channels)

• Vendor release (update) → Master data updates at the level of the central vendor master record or at the level of organizational unit-specific specifications