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Purchase Order (ORDER)

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In this chapter all openTRANS fields exported by Onventis in the ORDER document and the deviations from the standard are explained.

ORDER

Element

data type

description

length

ORDER_HEADER

 

header level

 

ORDER_ITEM_LIST

 

item level

 

ORDER_SUMMARY

 

summary

 

ORDER_HEADER

Element

data type

description

length

CONTROL_INFO

 

control infomation

 

SOURCING_INFO

 

procurement information

 

ORDER_INFO

 

order information

 

ORDER_INFO

Element

data type

description

length

ORDER_ID

String

order number

35

ALT_CUSTOMER_ORDER_ID

String

Further order numbers of the purchaser:

 

  • Customer order number in format “CustomerNr_” + number

  • Commission number in the format “CommissionNr_” + number

35

ORDER_DATE

DateTime

oreder timestamp

19

DELIVERY_DATE  type=”optional”

 

delivery date
Depending on whether the field “Delivery date” is filled.

 

ORDER_PARTIES

 

business partner

 

PRICE_CURRENCY

String

Currency, e.g. EUR

3

PAYMENT

 

payment procedures

 

Depending on whether the field “Purchase-Card No.” of the customer is filled.

 

TERMS_AND_CONDITIONS*

String

Terms of delivery

200

PARTIAL_SHIPMENT_ALLOWED

Boolean

Defines whether a partial delivery is possible.

4

TRANSPORT

 

Terms of delivery

 

INTERNATIONAL_RESTRICTIONS

 

International delivery restrictions

 

REMARK type=”Onv-Title”*

String

Order title

 

Organization-specific adjustable by indicator. Only transferred if the fields are filled.

200

REMARK type=”Onv-RemarkExtern”*

String

External comment

10.000

REMARK type=”Onv-RemarkIntern”*

String

Internal comment

10.000

REMARK type=”general”

String

External comment

10.000

REMARK type=”Onv-UserGroup”*

String

Purchasing group no.

35

REMARK type=”Onv-User”*

String

User n. of the creator

35

REMARK type=”Onv-PaymentTerms”*

String

Payment terms

200

REMARK type=”Onv-ShippingTypeName”

String

Delivery terms title

475

REMARK type=”Onv-ShippingTypeNr”

String

Shipping type – Number

35

REMARK type=”Onv-ShippingCostNet”

Decimal

Shipping costs net

20

REMARK type=”Onv-ShippingCostGross”

Decimal

Shipping costs gross

20

REMARK type=”PaymentMethods-Nr”

String

Zahlwege-Nr.

35

REMARK type=”PaymentMethods”

String

Payment method no.

100

REMARK type=”Onv-AddCost1Text”*

String

Additional costs – Text

 

A total of three additional costs can be indicated (AddCost1, AddCost2, AddCost3).

200

REMARK type=”Onv-AddCost1TaxRate”*

Decimal

Additional costs – VAT rate

5

REMARK type=”Onv-AddCost1Price”*

Decimal

Additional costsn – Value

9

REMARK type=”Onv-SapCompCode”

String

SAP-Company code

35

REMARK type=”Onv-SapCoArea”

String

SAP-Controlling area

35

REMARK type=”Onv-SapPurchaseOrg”

String

SAP-Purchasing organization

35

REMARK type=”Onv-PurchaseCardNumber”*

String

Purchase-Card number of the user

19

REMARK type=”User id”*

String

Fixed user name for the connection (parameterizable)

 

REMARK type=”Password”*

String

Fixed password for the connection (parameterizable)

 

REMARK type=”Onv-CustomerNr-By-Provider”*

String

Number of the customer organization at its provider organization

35

REMARK type=”Onv-RFQNr”

String

Number of the RFQ on which the purchase order is based, if any.

35

REMARK type=”Onv-ActionUserName”*

String

Loginname of the sending user

50

REMARK type=”Onv-PackagingInstruction”

String

Number of the RFQ on which the purchase order is based, if exist.

35

ORDER_ITEM_LIST

ORDER_ITEM_LIST consists in the openTRANS standard only of the element ORDER_ITEM which represents an order item and can therefore occur several times.

ORDER_SUMMARY

ORDER_SUMMARY is a (redundant) combination of the purchase order and contains only the two elements TOTAL_ITEM_NUM and TOTAL_AMOUNT.

Element

Data type

Description

Length

TOTAL_ITEM_NUM

Integer

Number of items

4

TOTAL_AMOUNT

Decimal

Gross total of the order

9

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