Questionnaire - Information
Newly received information will be announced with an e-mail.
All the information contained in a request for information can be consulted. To do this, open the Supplier Management, Information Requests area, select the relevant information request by clicking on the title open, select the version and then switch to the Information tab.
The mask that opens lists all the information received:
By clicking on the title, individual information can be opened and the answers and prices can be viewed in detail.
Price comparison
Select the information to be compared by activating the checkbox in front of the supplier name. Then click on the price comparison button at the end of the screen.
Scale prices offered by the vendor are highlighted in the article item. The graduated prices can be viewed by clicking on the [+].
Furthermore, the scale prices and the total and individual prices are displayed in detail via the export function.
Indication of additional costs by customer in price comparison
As a customer, you have the option of defining additional internal costs per offer (supplier) in the price comparison, thus making the offer more comparable. Proceed as follows:
Open the desired request and switch to the Offer tab. Click on the corresponding button to open the price comparison . In the price comparison, you can define the internal additional costs and store the amounts accordingly.
Clicking on the Add New Additional Cost icon takes you to the following view:
Now the desired additional costs can be defined and with Save and Close these additional costs are displayed in the offer comparison.
Comparison price
It is possible to enter a comparison price for each inquiry item. This comparison price can be, for example, the old price from a previous request.
This comparison price is displayed as a comment in the price comparison and in a separate column in the exported Excel price comparison. It can be used for further calculations.
Furthermore, there is the possibility of importing the position within the enquiry and calculating the comparative price incl. the price of the order. Currency to import.
Question comparison
Mark the information to be compared by activating the checkbox in front of the supplier name. Then click on the Question comparison button at the end of the screen.
Furthermore, the answers are displayed in detail via the export function.
If key indicators have been assigned to the questions created, the calculation of the evaluation scores is carried out according to key indicator in the Key Indicators (KPI’s) tab.
In order to include the respective evaluation score with the supplier, the symbol marked in red must be clicked on for the respective information in the Information tab.
Weighting Wizard
The weighting assistant supports you in weighting your questions within the information requests. The wizard can be called up for each structure item in the Questions tab. It does this in a semi-automated way by generating 1:1 comparisons.
To use the weighting wizard, open the desired query and switch to the Questions tab. Formulate the desired question structure using structural elements.
To start the wizard, click on the button.
After confirming the start of the wizard, the window opens in which the pair comparisons can be performed in order to create the weighting.
The task now is to compare the displayed pairs and to determine with the button arrow right which area has the higher weighting. The pull-down menu Rank can be used to go through and weight the individual areas.
One possible weighting as an example:
Service is more important than quality
Service is more important than the price level
Service is more important than the additional offers
This means that the force element is weighted accordingly according to the user’s own specifications.
To change the weighting, open the weighting wizard again using the button.
The weighting wizard can be run on RFQs that are in In Progress status, RFQs that have been sent to the supplier, or RFQs that are in Award status. To do this, the specified checkbox must be activated in the Administration, Settings, My Settings, Requests area.
Information correction
If a supplier has made a mistake when entering the information, this supplier can be given the opportunity to correct the information by clicking on the button Information correction .
Open the information to be corrected by clicking on the title and confirming the information correction button.
A short explanation can be stored in the field Vendor information.
Cancel information requests
Analogous to requests, a request for information (RFI) can also be cancelled.
If the right is active, the option Cancel appears after clicking the Action button.
The supplier will be informed by e-mail. He can make the desired changes and then send the changed information.