Onventis 2023.5

In this version of Onventis Buyer, we have made some improvements to the user-import feature to reduce the execution time. You will not notice any differences in the use of the import itself, but you will notice an optimization in the execution time the next time you run it.

With this release we also took action to avoid SPAM categorization for the emails send by Onventis Buyer.
We now ensure, that the actual sender and the reply address domain match. Both are set to noreply@onventis.com.
Furthermore, we took steps to ensure that the displayed sender name indicates, that the email originated from our application and not directly from a user’s email account. Therefore, we now add “[Onventis]” to the sender display name of all Onventis Buyer emails.

Onventis, the leading All-in-one procurement solution for midsize enterprises, launched the new Onventis API Connector for IntegrityNext. This provides a further option for the seamless integration of sustainability ratings into the supplier master.

About IntegrityNext

IntegrityNext covers all major sustainability topics such as Environmental Protection, Human Rights & Labor, Health & Safety, Diversity, Anti-Bribery & Anti-Corruption, Supply Chain Responsibility, Quality Management, Blacklist & Sanctions, Conflict Minerals, REACH and RoHS and many more.

IntegrityNext is a Global Reporting Initiative (GRI) “Certified Software & Tools Program” that has official “GRI Content Included”. This allows organizations to report on major non-financial supplier related KPIs following GRI standards.

IntegrityNext enables organisations to meet the growing demand for sustainability requirements by customers, regulators and investors to ensure success and competitiveness in this decade.

Main features of the connector

• With the “API Connector for IntegrityNext”, a direct connection of the purchasing system to the global IntegrityNext platform can be established via an API interface.
• Purchasing teams receive a quick and cost-efficient check of the supplier base with regard to sustainability-related regulations (e.g. Supply Chain Sourcing Obligations Act), standards (e.g. international human and labor rights) and voluntary commitments (e.g. decarbonization of the supply chain/Net Zero) via the integrated sustainability assessments and a sustainability monitoring.
• All assessment results for suppliers can be viewed directly in Onventis, as an overall result and per topic area.
• Suppliers considered for a sustainability assessment can be manually selected in Onventis Supplier Management and invited for assessment via API Connector (Assessment).
• Can also be used in combination with the “API Connector for EcoVadis”. In this case, the details of both connectors can be accessed via an additional overview page on the supplier in the “Supplier risk” area.

Manage sustainability assessment results and questionnaire invitations in your supplier base

IntegrityNext automatically obtains assessments from your suppliers: Covering all aspects of Corporate Responsibility (CSR). Pre-built supplier questionnaires; Adhering to international standards; Available in 11 languages, Ready-to-run and easy-to-execute.

Detect potentially critical news with sustainability monitoring

IntegrityNext Social Media Monitoring AI scans over one billion social media messages per day and issues risk alerts in case of potential threats in your supply chain. Background information from news, authorities, NGOs, experts and employees.

Further information on how-to setup the connector you find here: API Connector for IntegrityNext

Onventis has decided to discontinue the product “Project Management” (article no. 1109PM00). Customers of this product will be informed separately.
This means that project management functions such as “Projects” or “Trackboard activities” can no longer be licensed.

Onventis has also decided to continue the sub-functions “Tasks” and “Actions” as important functions within Supplier relationship management. Both functions will thus be “moved” to the Supplier Management product area. All customers who have an active license for Actions & Tasks within outdated Project Management will keep their access rights (Licence role 09b. Actions). Within the application (UI) you get now access to your Actions and Tasks lists within Supplier Management > Supplier Development.

See screenshot:

The Email notification, informing a user group about expiring documents (template name: “DocumentManager_ExpiringDocumentsNotification”; Category “Document”) is now enriched with information about the assigned suppliers (variable {DocumentManager_SupplierName}”). The variable is filled with all supplier names, that are assigned to that document.

Additional note:

• Own documents can be assigned to further types like “All customers”, “Customers”, “All suppliers”, “Customer categories”, “Suppliers” and “Supplier categories”.
• The variable {DocumentManager_SupplierName} will only be filled with selected suppliers from assignment type “Suppliers”. Up to ten supplier names can be displayed.
• In case a Buyer organization customizes this email template, all suppliers will inherit those changes. This means, that suppliers who manage their own documents as well, will get the Supplier label and variable as well. If they don’t assign it to suppliers, the field will be shown just empty.

How the customized Email template could look like:

Subject: Information about the validity expiration for document no. {DocumentManager_Number}

Body (HTML):

Dear Sir or Madam,

The validity of the document listed in the following will end shortly.
==========================================
Title: {DocumentManager_Title}
Valid until: {DocumentManager_ValidTo}
Supplier: {DocumentManager_SupplierName}
==========================================
To view the complete data, please click on the following link:
<a href=”{DocumentManager_DirectLinkToOwnDocument}” target=”_blank”>To document </a>

Where to find the variable when customizing the Onventis standard Email template:

The width of the input field for ZIP code was increased, so that the full information is visible, e.g in case of longer ZIP code format used in the Netherlands (“1000 AP”).

The width of the input field was increased for a Suppliers main address (Basic information tab) and additional addresses (addresses tab).

After rejecting changes at a supplier record a confirmation banner shows now a message which confirms, that the rejection of the changes was successful: “Supplier changes have been rejected”