Onventis 2024.4

In 2023, Onventis introduced the “API Connector for IntegrityNext” that enables a direct connection of the Onventis purchasing system to the global IntegrityNext platform via an API interface. All information regarding IntegrityNext’s sustainability assessment and monitoring can be accessed through the ‘Supplier risk’ tab available at supplier level.

The key features of the connector include:

• Inviting suppliers, which are considered for sustainability assessment directly through the Onventis system. The users can request assessment for a set of standard ESG topics defined by IntegrityNext or a manual selection of relevant topics.
• Displaying the overall ESG assessment rating as well as assessment rating of the individual topics selected for the particular supplier.
• Displaying the critical messages received under ‘Sustainability monitoring’ section collected by IntegrityNext.

With the new release, we are further adding new use cases around the ‘IntegrityNext API Connector’ to provide added value to our customers and help them manage sustainability risks of their suppliers.

1. IntegrityNext: User notification for ‘Sustainability monitoring’

The ‘Sustainability monitoring’ section in the ‘Supplier risk’ tab at master data level displays the count of all the critical news received for the particular supplier. Critical news across several topics such as ‘Environmental Protection’, ‘Human Rights & Labor’, ‘Health & Safety’, ‘Anti-Bribery & Anti-Corruption’, ‘Supply Chain Responsibility’ and many others are collected by IntegrityNext by scanning around one billion media message a day.

With the new release, our customers using ‘API Connector for IntegrityNext’ will be able to receive E-mail notification for critical messages received. The settings to enable notification can be accessed through the ‘Notification’ tab available in the ‘IntegrityNext settings’ under ‘Configuration’. Users can configure the ‘Responsible User/User group’ who are responsible for sustainability assessment of suppliers to receive these notifications.

Once critical news regarding sustainability topics is received, an e-mail is sent to the ‘Responsible user/user group’ configured in the system. A link to IntegrityNext’s ‘Social media profile’ of the supplier is provided in E-mail so that the user can view the news.

To avail this function, follow the below steps:

1. Under ‘Configuration’ click on ‘IntegrityNext settings’
2. Click on the ‘Notification’ tab available under these settings
3. Select the ‘Responsible user/ Responsible user group’ maintained in the system
4. Toggle the ‘Notification’ on

 

 

E-mail template:

Subject: Alert regarding IntegrityNext sustainability monitoring for Supplier {Supplier Name}

Dear Sir or Madam,

For your supplier {Supplier Name}, critical message has been received under IntegrityNext sustainability monitoring.

Follow the link to view the update: {Link to the social media profile of the supplier}

Yours sincerely

Your Onventis Team

2. IntegrityNext: User notification for ‘Assessment rating’ in a certain zone

The ‘Sustainability assessment’ section in the ‘Supplier risk’ tab at master data level displays the ESG rating for the particular supplier. Suppliers are assessed across several topics such as ‘Environmental Protection’, ‘Human Rights & Labor’, ‘Health & Safety’, ‘Anti-Bribery & Anti-Corruption’, ‘Supply Chain Responsibility’ and many others by IntegrityNext through pre-built questionnaires.

With the new release, our customers using ‘API Connector for IntegrityNext’ will be able to receive E-mail notification when the ‘Overall assessment rating’ falls into a certain risk zone. The settings to enable notification can be accessed through the ‘Notification’ tab available in the ‘IntegrityNext settings’ under ‘Configuration’. Users can configure the ‘Responsible User/User group’ who are responsible for sustainability assessment of suppliers to receive these notifications.

The users can also configure the ‘Risk zone’ which acts as a risk threshold. ‘High risk – red’ is the default selection if the notification is toggled on. Once the supplier rating falls into or below that risk zone, an e-mail is sent to the ‘Responsible user/user group’ configured in the system. A link to IntegrityNext’s ‘Supplier profile’ is provided in E-mail to view detailed ESG assessment.

To avail this function, follow the below steps:

1. Under ‘Configuration’ click on ‘IntegrityNext settings’
2. Click on the ‘Notification’ tab available under these settings
3. Select the ‘Responsible user/ Responsible user group’ maintained in the system
4. Toggle the ‘Notification on’
5. Select from ‘Low risk – green’, ‘Medium risk -yellow’, ‘High risk -red’ as the risk threshold zone

The logic for notification trigger works as shown in the below table:

 

 

 

E-mail template:

Subject: Alert regarding IntegrityNext assessment for Supplier {Supplier Name}

Dear Sir or Madam,

For your supplier {Supplier Name}, the latest IntegrityNext overall assessment rating is {rating} which is in or below the set threshold: {Set zone}.

Follow the link to view the update: {Link to the Public Profile of the Supplier}

Yours sincerely

Your Onventis Team.

1. ‘Request number’ in qualification management

With the new release, a new field called ‘Request number’ is added, which serves as a unique identification number for the qualification requests. The ‘Request number’ is displayed in the ‘Qualification requests’ table and in the response page after opening the request. The ‘Request number’ is also mentioned in all the e-mail notifications related to qualification management.

Users can sort the ‘Qualification requests’ table according to the ‘Request number’. The table by default is sorted in descending order of ‘Request number’ so that the recent requests are displayed at the top.

2. Add ‘File title’ to ‘Extended File Upload’ question in the questionnaire:

With this feature, the questionnaire designer is able to add ‘File Title’ to ‘Extended File Upload’ question.

To avail this function, follow the below steps within the questionnaire tab:

1. Create a new questionnaire.
2. Fill the general information and proceed to ‘Editor’ tab.
3. Add a new question and select the question type as ‘Extended File Upload’.
4. A side panel automatically opens after selecting this question type.
5. Enter the ‘File Title’.

Once the supplier responds to the questionnaire, the same file title is visible in the ‘Uploaded files’ tab. This tab is available in the supplier list and in qualification request response page. If no ‘File Title’ is added by the questionnaire designer, the title of the file uploaded by the supplier is displayed.

3. Detailed summary of questionnaire response

With the latest update, the user can see a detailed response to a questionnaire under qualification management. The detailed scoring is shown for questionnaires in both standalone qualification requests and requests under qualification processes. This feature enables user to make an informed decision when a manual assessment is required.

Against each question, the achieved points out of the maximum possible points, and weight is shown if enabled. If the ‘KO’ is activated against a response, it is displayed.

 

4. Link to questionnaire response from ‘Uploaded files’ view:

The ‘Uploaded files’ tab in the supplier list facilitates the users to access all the files received under qualification processes and requests for the particular supplier under a single tab.

With the new release, we have added a column called ‘Questionnaire’ in this view to display the name of the questionnaire through which this file was requested.

If the user clicks on the questionnaire, the detailed response to the questionnaire as shown below is displayed. This functionality allows the user to access the questionnaire response through the ‘Uploaded files’ tab.

5. Delete questionnaire in ‘Being Created’ state:

This feature enables the user to delete unwanted questionnaires which are in ‘Being Created’ state and not yet published. The ‘Delete questionnaire’ option is visible at the top besides ‘Close wizard’.

Once the user clicks on the ‘Delete questionnaire’ button, a pop-up message called ‘Confirm delete questionnaire’ is displayed. If the user selects the ‘Delete questionnaire’ option, the questionnaire is deleted and is no longer visible in the list view. Once the questionnaire is published, the user can no longer avail this functionality.

6. Display ‘Achieved percentage’ at qualification request response view:

The ‘Achieved percentage’ is added as a column in the table displayed after clicking on the qualification request and selecting a particular questionnaire. The ‘Achieved percentage’ and (‘Points’ out of ‘Total points’) is shown in this column. Previously, this information was only available after opening the questionnaire response.

With this release, we are making some changes to Supplier registration. These include minor changes to the E-mail templates and the welcome message displayed to supplier after clicking on the Onventis Buyer registration link. These changes were made to ensure that the registration process is highly transparent and in accordance with the regulatory requirements. Apart from this, we have also done other changes which are as follows:

1. Making the ‘Phone’ field in the ‘Contact’ tab of the registration form configurable:

Previously, the phone field was mandatory to be filled by the suppliers while registering themselves against the buyer’s Tradecore organization. However, with the current release the users would be able to configure the ‘Phone’ field as optional. Phone numbers are classified as ‘Personal’ data, and this feature allows our customers to collect minimum ‘Personal’ data, which is encouraged by the GDPR law.

By default, the checkbox is ticked, so that the existing system behavior is not changed. However, if the users unchecks it, the ‘Phone’ field would be optional for the suppliers to fill while registering.

2. Not prefilling ‘Personal’ data while registering on Onventis Supplier Portal:

With this change, we have removed the option for suppliers to provide consent to forward personal data to Onventis for registration and use of Onventis Supplier Portal by removing the check box and associated text in the ‘Confirmation’ step. The ‘Confirmation’ step is displayed to supplier when the suppliers register themselves against the buyer’s Tradecore organization after clicking on the Onventis Buyer registration link.

Onventis does not store any personal data of the supplier at this step. Subsequently, when the supplier registers on the Onventis Supplier Portal after buyers sends access details, no personal data is prefilled.

For our Onventis Spend Analytics customers, we have introduced preconfigured Spend Analytics charts exactly where they are most impactful. Starting with the supplier management, you are now able to see all relevant spend for a particular supplier, by selecting a supplier and navigating to the tab “Spend Analytics”. Please note, this is only visible if a user has at least the Onventis Spend Analytics “Viewer” right.