Onventis 2022.8
The new Onventis 2022.8 release contains various enhancements, improvements, and bug fixes. Check out the full list below!
Release date: Tuesday, November 29, 2022
Supplier Management
A new license role with a new access right will be released. With this access right all customer will have access to view and edit the EcoVadis settings configuration in the Onventis configuration menu (connect, change the configuration, disconnect).
- User is able to filter for suppliers and their EcoVadis assessment campigns’ current stage and progress status
- User is able to filter for suppliers by “EcoVadis score existing” and by its specific score values
As an EcoVadis customer (with API usage rights), you now have the option to change your API user password on a regular basis directly in the Onventis Administration.
Additional location data is now retrieved per Integration ID and shown in the ESG data per supplie rrecord. This shall help to be able to determine, to which legal entity the EcoVadis Scorecard belongs to (Street, City, Country).
- The four EcoVadis Scorecard status’ are now shown in one area to the user.
- If an EcoVadis scorecard is expired, this will be highlighted.
- All ESG data retrieved via EcoVadis connector is restructered in order to make it more easy to consume the data, like the Scorecard link.
- The time for a full EcoVadis data update is now performed every day at 5 a.m in order to provide the latest ESG data per business day.
Suppliers now have the possibility to upload their EcoVadis Scorecards as an own certificate type to their Onventis Supplier Profile. Those scorecards can be downloaded by every user accessing the Onventis Supplier Profile. The EcoVadis Scorecard shows detailed sustainability ratings (ESG).
Buyers now have the possibility to Search and filter within the Onventis Supplier Network for the new certificate type “EcoVadis Scorecard”, which then shows all Suppliers uploading an EcoVadis Scorecard to their Onventis Supplier Profile.
The Supplier Portal application is no longer loading fonts from Google servers. The fonts are stored on Onventis servers to be loaded from there.
Procure-to-pay
Filter orders based on the frame agreement of the positions
We have introduced the possibility to filter for orders that include positions with a specific frame agreement. Now it is much easier to find orders that relate to a specific frame agreement. As part of the implementation of that new filter capability, we have implemented the new selection dropdowns with an included dropdown search, to make it much easier and faster for the user to set up individual order list filters. Those new selection dropdowns will be available on nearly all filter-configuration pages.
Frame Agreement as part of the order list export
We have extended the excel export of the order list with the information of the linked frame agreement of each position. If there is a frame agreement selected in an order position, the order list export will list the number of the frame agreement of the position in the excel column “OP_FrameAgreement“
Frame Agreement as part of the OPENTRANS order export
We extended the OpenTrans export of purchase orders and purchase order changes with the frame agreement information of the position. It’s exported as a new REMARK type “Onv-FrameAgreement” and will contain the number of the frame agreement that is linked to the purchase order position.
Frame Agreement as part of the Order-PDF
We extended the Order-PDF with the possibility to add information about the frame agreement of each position. That can be activated as usual in the Organization setting in the tab purchase order, paragraph “Order PDF” with the setting “Representation of Frame agreements in order PDF“. If the setting is active and the order position contains a frame agreement, the information is shown in the Order-PDF.
Frame Agreement in orders – history log extensions
We extended the history log of purchase order positions in case a frame agreement was automatically found so that it is now easily understandable if a frame agreement for an order position was found based on a valid catalog condition or based on an active frame agreement that was found based on the supplier, the material group and the valid duration date of the frame agreement.
Frame Agreement calculation for order positions – Bug fixes
- A bug was fixed, where in specific cases the prefill logic of a frame agreement in the purchase order position didn’t work as expected.
- A bug was fixed, where in case of changing the material group in the purchase order position detail the calculation logic to find the right frame agreement wasn’t working properly.
- A bug was fixed, where in the case of transferring a position from an existing purchase order into a new purchase order, the frame agreement calculation was not working properly
We enhaced the display of changes in the order change document so that changes become more visible for both the customer as well as for the supplier. Changed fields are highlighted by showing the old value of this field in red colour. Further, changed information are highlighted in red in the Order PDF.
We fixed a bug which caused the delivery date of a catalog line item in the shopping cart to be recalculated when the shopping cart is submitted. Instead of using the manually changed delivery date, the delivery date was recalculated based on the delivery time defined in the conditions of this catalog line item.
Now it is possible again to set the delivery date of the catalog line item to the future without loosing this delivery date in the purchase order when the shopping cart is submitted. However, it is not possible to set the delivery date to the past.
In Onventis it can be configured whether the respective items are created as purchase orders or whether the positions should be first created as requisition line items when the shopping cart is sent. Until now, it was possible to create requisition line items based on item type (free text or catalog line item), the selected supplier, the material group of the position or as recently added based on the account assignment category of the shopping cart positions.
We now also offer the possibility to create requisition line items based on the total price (net) greater or equal to a define value and currency of the catalog or free-text line item. This can also be configured in the organisational settings, tab “purchase order”, section “Shopping Cart”.
We fixed an interface error where in specific cases it was not possible to sent the order change to SAP in case a new position was added to the purchase order successfully.
We fixed a bug where in the case of a deleted organizational unit it came to wrongly calculated approval workflow steps based on the old and deleted organizational unit.
We fixed a bug where in the import of organizational units the CAPEX assignments and changes were ignored.
We fixed a bug that caused external attachments to not be displayed correctly in E-Mails.
An error in the transfer of offers from ABIS has been fixed. This was caused by a changed system behavior at Amazon. Now offers can be changed again in the shopping cart and in the order.
For Punchout Lvl.2 that can be performed by ABIS, we have changed the request message to meet new requirements related to the ProductID.
We have fixed a bug that caused the invalid conditions info to be displayed incorrectly.