Onventis 11.7
The new Onventis 11.7 release contains various improvements and bugfixes and the Procure-to-Pay, Supplier Management and Core areas as well as new features in Source-to-Contract. Check out the full list below!
Release date: Tuesday, October 19, 2021
Supplier Management
The registration form now supports the same attributes within the mailbox address as within the supplier object and now also displays them on the overview page at the end of a registration for checking.
Suppliers that were mistakenly assigned to a supplier qualification process that had already been published can now be removed from the supplier qualification process again. The supplier will be informed about this process by e-mail.
Emails related to supplier qualification processes are sent in the language of an existing account in the Onventis Supplier Portal. For suppliers who do not yet have an account in the Onventis Supplier Portal, the language stored in the associated supplier master record of the customer is now used.
Procure-to-pay
Fixed an error that caused the account assignment of shopping cart items not to be adjusted during dynamic account assignment determination if the criterion changed to a different organizational unit and thus to a different account assignment to be found.
Fixed an error that caused a cost type / G/L account to be lost when transferring a demand item to the shopping cart.
From now on, additional conditions that were added and deleted again before the respective document was sent will no longer be transferred to SAP.
Fixed an error that caused payment terms to be displayed incorrectly in order change emails.
Price changes to order items for which an order confirmation has been entered on the SAP side are now correctly transferred. Furthermore, the item category is changed to “ERP position” after importing an order confirmation from SAP, analogous to the current behavior after importing an order change from SAP.
Fixed an error that caused price differences between Onventis and SAP when transferring purchase orders with different price and quantity units (e.g. price unit = day and quantity unit 1 day = 8 hours).
Fixed an error that caused changes to the delivery date to not be approved by the supplier in the case of an active order processing workflow.
Order changes are now sent for approval to an approver defined in the order processing workflow, e.g. the purchaser or the purchasing group if the delivery date is changed by the supplier. The check is activated by the “Delivery date” checkbox and no longer by “Other data”.
With the catalog search, it is now even easier to find the right products. With the new filter function by supplier, you can narrow down your hit list according to the desired suppliers.
When restricting search results in the catalog search based on filter criteria such as “supplier” or “article category”, the available options can now be sorted alphabetically (ascending and descending) or by the number of hits.
For example, if a search term has been found in a large number of item categories, the list of these item categories can now be sorted based on the number of hits.
The selection and application of search filters is thus simplified once again.
Fixed a bug where transferring items from cXML punchout shops to the Onventis shopping cart was aborted if the user’s number format was not set to German.
Platform & Core
Fixed an error where the description fields of existing cost types were not cleared when updating them via a BcJob if they were empty in the import file.
An empty description field (“Description”) in the import file now also empties the description field in existing cost types.
When creating new users, “German (Germany)” will no longer be selected as the default value in the future, but instead the user language of the organization selected under Master Data Management > Organization Management > Organization Data in the “Other” tab will be used.
The language can still be set to a different value manually or via import.
The selection of the user language in the user profile has been moved to the “Basic data” tab. Even users who do not have access to the extended profile management and thus no access to the “Advanced” tab can now simply select their user language from the list of licensed languages via this.
A change of the user language automatically becomes valid with the next login.
The user language selected in the user profile is automatically always used when logging into the application, both for users logging in via single sign-on (e.g. SAML) and for users using Onventis’ own authentication.
The language selection in the login screen will no longer affect the user language after login.
Is the setting “Send a copy of all emails to the deputy (user administration emails excluded). The user to be deputized will continue to receive the emails.” is activated in the user administration, the deputy will immediately also receive the email regarding pending approval requests, which will be sent to the deputized approver once a day (if activated).
Fixed a bug where active menu items were not highlighted in color in certain cases.
Fixed an error where status emails about errors, warnings or success messages in export interfaces were not sent correctly in certain cases.
Source-to-Contract
Fixed an error that caused RFx based on multiple requirement items to not correctly transfer various SAP data to purchase orders resulting from the RFx.
In the import and export files (Excel), notes are now available in the column headers for the additional fields columns to explain how to use these fields.
The fields “Manufacturer” and “EAN/GTIN no.” are now also available in RFx. The fields can be transferred as usual between requirement items, tender items and order items.
With the newly created functionality “Supplier can correct offers sent for still open RFx” within an RFx, the supplier now has the option to independently initiate offer corrections for RFx that are not yet closed.
This can reduce the operational effort for the purchaser, as the supplier now no longer has to address the purchasing department if something needs to be corrected in the offer.
This function should be used in combination with a quotation deadline so that suppliers cannot change their quotations over long periods of time.
The reservation price has been introduced for the Dutch auction.
This makes it possible to enter a price on the buyer’s side in a Dutch auction that the customer is willing to pay as a maximum. If no supplier has placed a bid in the auction until this price is reached, the auction position is closed. If all auction items have been auctioned or their reservation prices have been reached, the auction is closed.
The supplier is only informed that a reservation price is available, but not in which amount. This does not defuse the competitive situation, but rather encourages it.
If no reservation price is indicated, the previous system behavior does not change and the auction continues until the last position is auctioned off.
Contract documents can now be imported automatically in conjunction with associated file attachments via BcJob. The required BcJob controllers and adapters are now available for this purpose.
Fixed an error due to which BcJobs for importing contracts were not terminated in certain cases, even if the contract data contained in the import file had already been fully processed.
Fixed a bug where contracts could not be imported via BcJob in certain cases if there were umlauts in the column names of the import file.
Fixed a bug that caused umlauts to be displayed incorrectly in contracts when imported via a BcJob.
The record status in a purchasing project item now updates itself automatically and there is no need to change the item manually.
Purchasing project items now display not only linked RFx, but also purchase orders created from these RFx.