Onventis e-Invoicing Service

In this new 2022.4 September Release we proudly present or new Onventis e-Invoicing Service!

Besides our already known import methods, with this new service we can offer our customers even more possibilities.

Our new e-Invoicing Service allows you to receive and process almost all types of e-invoices in our Onventis Invoice Processing module. All your processes for handling invoices are automated and you comply with all laws and regulations relating to processing e-invoices from day one. The Onventis e-Invoicing Service immediately boosts the efficiency of your AP processes.

What is e-invoicing?

E-Invoicing means that invoices are exchanged fully electronically. So e-invoices are generally XML files (computer readable files) which can be easily processed by software applications. An e-invoice almost always includes the visual invoice as a PDF file. The main advantage of an e-invoice is that it always guarantees 100% data. So you are no longer dependent on scanning quality, the accuracy of OCR results, or employees who have to manually retype invoice data. To avoid confusion: a PDF invoice that arrives via email is definitely not an e-invoice.

Furthermore, the processing costs of an e-invoice are significantly lower compared to an invoice received by post and/or a PDF invoice via email. In fact, as the chart below shows, increasing automation of invoice processing leads to a proportional reduction in the cost per invoice. So switching to e-invoices results in a huge automation boost for your internal process, which also greatly reduces the processing cost per invoice for your organisation.

Receive invoices through the Peppol Network

E-Invoicing is obviously not something you can do alone. Your ability to maximise the value you generate and use e-invoicing successfully is directly related to the number of suppliers who send you e-invoices. In order to immediately offer our customers as much value as possible, we now offer them the option of connecting to the Peppol Network.

Previously, the Peppol Network was primarily known as a solution for sending invoices to government entities (B2G) due to the e-invoicing obligation. However, we have long passed this phase as the benefits are huge. Many private companies see the benefits of this network effect. They follow the same process and also connect to the Peppol Network. The network is growing significantly as a result and is set to become increasingly popular in the B2B market. The major advantage of this international network is that once your organisation is connected, you can exchange e-invoices with all the other connected organisations. The Peppol Network is internationally recognised as the standard network for e-invoicing.

How the Peppol Network works | The 4-corner model

The 4-corner model describes the technical implementation for transferring e-invoices within the Peppol Network.

Corner 1 represents the supplier and corner 4 represents the buyer. Recipients and senders of e-invoices must be registered within the network and their details are stored in a large database. There is only one database for the entire Peppol Network and it is centrally managed by the Peppol organisation.

To send an e-invoice via Peppol, both the supplier and the buyer must be connected to the Peppol Network through a certified Access Point (corner 2 & 3). The Access Points not only give both parties access to the secure Peppol Network, they also perform all the necessary checks regarding security, completeness and (local) laws and regulations.

Process e-invoices received via email

The benefits of e-invoicing are enormous. Despite the fact that many countries and companies have embraced the Peppol Network as their standard e-invoicing network, some countries and companies do not yet feel ready to take this step and are exploring the possibilities. In addition, a number of countries, such as Germany, Switzerland and France, also support a hybrid e-invoice format such as ZUGFeRD PDF and Factur-X PDF. A hybrid e-invoice is a PDF invoice with an XML file containing invoice data embedded in it. Basically, this is the reverse of the e-invoices that are sent or received via the Peppol Network. The Peppol Network does not support these hybrid e-invoices.

To offer our customers maximum value in automated invoice processing, the Onventis e-Invoicing Service supports the SMTP (email) protocol. This means that a supplier can also send an email with the e-invoice as an attachment should they not be connected to the Peppol Network. The Service then automatically ensures that these e-invoices, including the data from the (hybrid) e-invoice, are also imported correctly. ZUGFeRD PDF*, Factur-X PDF* and UBL-XML* e-invoices are the supported formats as email attachments. (* version 2.0 or newer)

Would you also like to start processing e-invoices and directly reduce your processing costs? Please press the button below, fill in your contact details and we will contact you as soon as possible.

Migration to Microsoft Authentication Library (MSAL)

Onventis applications uses the Azure Active Directory Authentication Library (ADAL) for authentication and authorization functionality. Microsoft notified Onventis that this functionality will soon be deprecated and a new library will be available. As of this new release, the new Microsoft Authentication Library (MSAL) will be used and customers will not be affected by this.

NG Client Migration

Onventis Invoice Processing is built on a dynamic platform with very extensive workflow capabilities. To build applications and workflows it requires a set of configuration tools with endless functionalities. Within this release, a tremendous amount of time has been spent on enabling these functionalities by building a Workflow designer, application import and export functions, and extending existing and creating new APIs. With these in-app tools, Onventis is able to build any transactional workflow within a limited amount of time and with less effort based on the latest technology. Onventis continues upcoming releases to optimize these capabilities in the NG client to meet any demand for flexible workflows.