1. Onventis 2022.5

Onventis 2022.5

The Onventis 2022.5 release contains various improvements and bugfixes. Check out the full list below!

Release date: July 19, 2022

Supplier Management

It is now possible to configure and publish any number of supplier qualification processes per organization and per organizational unit. This allows you to set up a separate qualification process for each material group and region, for example, and send only the documents and questionnaires relevant for this combination to your suppliers.

If a supplier has been invited to a qualification process and has not yet completed it, a note will appear stating that this supplier cannot be added to another process as long as this supplier has not answered the current invitation.

The management of qualification processes becomes much easier. The list can now be filtered by process status. Thus, it is possible to display only all published qualification processes. In addition, it is possible to sort by “title”, “creation date” and “last updated”.

Within the supplier self-registration, there is a new checkbox included in order to request the user’s consent for data transfer to the Onventis GmbH.

The consent is stored at the supplier record within the ‘work item’ for creation process.

The supplier import using the Onventis Supplier XML import or the Onventis SAP IDOC import, where one supplier is imported per file, has been extended so that existing suppliers in Onventis Buyer will now be determined not only by using the internal number (No. field) of the supplier at the organization level but can also be determined in case this internal number at organization level cannot be provided (as the source application might not store it).

In such a case, the Onventis Buyer supplier import will take the combination of the internal number (No. field) of the supplier at the organizational unit level in combination with the internal number of the relevant organizational unit.

This extended logic will primarily benefit organizations that work with different (ERP) systems with separated supplier master records who don’t want to store an Onventis central supplier record number that connects the local numbers in each of such remote systems.

This extended logic can be enabled using a parameter for the supplier import interface.

Platform & Core

Whit this release we extended the email template management to help you understand what HTML tags and CSS styles are allowed to be used.

This will help you to avoid issues with your custom email templates in regards to being interpreted as spam and disclosing exploitation of the feature.

We also reworked the document reminders by proving an easier-to-understand user interface. This will help you to better understand how to configure document reminders.

 Tax code finding in new added positions

In sales order positions added by the supplier in the service note, the tax code is automatically calculated based by the transfer of the order change to SAP

Tax rate finding in new added positions in openTRANS sales order changes

The following bug has been fixed: the tax rate defined in the import file is set in the new added positions and not the standard tax rate of the supplier organization as currently.

Position type in orders and order changes imported from SAP

The position type is no more changed from freetext to catalog or to ERP-position after the import of order changes from SAP to orders created in Onventis.

Transfer of the SAP-demand reference in order positions with delivery schedules

The reference to the SAP requisition line item is saved by the import of orders in Onventis. This reference can be exported in the delivery schedules of the order position so that all delivery schedule lines contain the reference. The feature can be activated per parameter in the interface and is relevant only the SAP-customers.


In specific cases, it was possible to edit the quantity of limit positions in the position list overview of the frame order. For limit positions, the quantity is always 1, so it shouldn’t be possible to edit the quantity of a limit position. The behavior was adjusted accordingly.

If configured in the supplier management, the organisational unit specific supplier number is now correctly transferred to SAP when creating or changing a demand position. If no supplier number is set on organisational unit level the central supplier number is transferred to SAP for this demand position.

When importing orders from SAP to Onventis, the combination of supplier nr and organisational unit ID is now correctly interpreted and mapped so that orders are created in Onventis for the right supplier also on organisational unit level.

If the supplier has an organisational unit specific supplier number stored that matches the organisational unit of the order, the order is created with the organisational specific supplier.

If the supplier has no organisational unit specific supplier number stored that matches the organisational unit of the order, the order is created with the central supplier.

With the mobile App it was possible to select the capex number or the asset number for a shopping cart position though it was not part of the selected account assignment category. That bug was fixed.

Main date pickers were extended with the calender week information.

We have adjusted the display of the object type “business area” so that it is consistently displayed in the customer defined name throughout the system.