Onventis 2025.7
The new Onventis 2025.7 release contains various enhancements, improvements, and bug fixes. Check out the complete list below!
Beta release date: Friday,
Release date: Tuesday,
Procure-to-pay
Faster Order Editing with Inline Changes
You can now edit Delivery Date and Unit Price directly in the order and order change line item list.
No need to open each item individually adjust values inline and save all changes at once.
The behavior is consistent with the familiar inline editing in Order Confirmation, ensuring a smooth user experience.
All edits are validated and saved reliably when the order is updated.
Clearer Budget Overview in Shopping Cart and Demand Position
The Budget Overview in Shopping Cart and Demand Position now shows only the account assignment objects actually used in the document.
Irrelevant or unused cost allocation objects are no longer displayed, reducing confusion and making it easier to track budget consumption.
The Purchase Order view remains unchanged, as it already displayed the relevant cost allocation.
Small UI adjustment: the “NEW” and “Filter” buttons have been removed, leaving only the search function for simplicity.
Flexible Catalog Settings for Quantity and Delivery Date
The former single setting under Punchout General, which restricted modifications to both quantity and delivery date for articles in shopping carts and purchase orders, has been divided into two separate settings.You can now configure catalogs to:
Disable quantity modification
Disable delivery date modification
Your settings have been migrated automatically:
If the old setting was enabled → both new options are enabled.
If the old setting was disabled → both new options are disabled.
This gives your organizations more flexibility to adapt catalog behavior to their purchasing policies.
Cleaner Approval Comments
Approval or rejection comments are now only saved when you explicitly click “Approve,” “Reject,” or “Save & Close.”
Switching between tabs (for example: Basic Data ↔ Positions) will no longer create unwanted partial comments.
Draft comments stay private until you submit your decision; other users cannot see them prematurely.
If you leave the page without approving or rejecting, the draft comment will be discarded.
This ensures a cleaner history and prevents confusion from incomplete or unintended comments.
Asynchronous Material Group Export
The Material Group export is now processed asynchronously for improved stability and performance, especially with large datasets.
When you trigger an export, a message confirms: “Export generation started. You will be informed via email as soon as the file is available for download.”
Once ready, you’ll receive an email titled “Your Export is ready” with a secure download link.
The download link is valid for 24 hours and can only be accessed by the user who initiated the export.
Expired links will show the message: “The link has expired.”
Manual Closure of Requisition Line Items
A “Complete” button is now available to manually close Requisition Line Items (RLIs) in non-SAP organizations.
This is useful when the RLI quantity is adjusted to match the Purchase Order.
Example: RLI = 10 units, PO = 8 units → RLI is updated to 8 units.
Once the RLI is manually completed, its status changes from On Order (Completed) to Closed, with no remaining due quantity.
The system logs each manual closure for full traceability.
New “Transfer Delivery Date” Button in Service Notes
Suppliers can now use a “Transfer Delivery Date” button when creating or editing Service Notes.
This allows you to copy a selected delivery date to all other new line items in the Service Note.
A confirmation message ensures the action is intentional: “Would you like to transfer the uploaded delivery date to all new items with complete delivery in the Service Note?”
If a line item already has a delivery date, it will be overwritten.
The button is only visible when:
The Service Note status = In Process
Delivery Date is enabled in organization settings
At least one other new line item exists to receive the copied date
Order Export: New Account Assignment Type Column
A new column OP_AccountAssignmentType has been added to the Order Export.
This column clearly indicates whether an order position uses:
0 = Single Accounting
1 = Multi-Accounting by Quantity
2 = Multi-Accounting by Percentage
Outdated single-accounting values will no longer appear when an order position is switched to multi-accounting.
This ensures clean and consistent export data, reducing errors in reconciliation and posting.
Safer Export from Dashboard To-Do List
When accessing Sales Orders, Purchase Orders, or Demand Positions via the dashboard To-Do tiles, the Export button is now disabled by default.
A tooltip explains: “Please re-apply a filter to Export.”
The Export button only becomes active once you manually apply or adjust a filter.
This ensures that exports always reflect the intended filtered view and prevents unintentional full exports.
Smaller Enhancements
Improved Network Plan Search in Shopping Cart
The Transaction Number is now included in the Advanced Search results for Network Plans.
You can also search directly by Transaction Number, making it easier to find the right entry.
All other shopping cart search functionalities remain unchanged.
Consistent Sorting Options in User Profile
Sorting and grouping settings in User Profile are now aligned across Requisition Line Items and Purchase Orders.
New options available:
Requisition Line Items → Sorting by Creation Date (descending)
Purchase Orders → Sorting by Status (ascending) and Supplier (descending)
To ensures a consistent and streamlined user experience.
Updated Requisition Line Item Import Template
The outdated Excel template for Requisition Line Item import has been replaced with the new version.
Users can now download the updated template directly from the Import screen in Operational Purchasing → RLI->Action(Import)
Interfaces Related Key-Update
Manual Order Close - Synchronisation with ERP Systems: When you manually close an order in OB, the status is now also transferred to external ERP systems. A PO.Change is sent for the order and a PR.Change for linked demands, ensuring consistent completion across Onventis and SAP/openTRANS. Manual reopen actions are not transferred, and follow-up documents remain unchanged.
Final Delivered / Final Invoiced - openTRANS Support: OB now supports exporting final status flags in openTRANS order messages to external ERPs. Two parameters are available in the OpenTrans Order/OrderChange export:
Export_FinalInv(final invoiced) andExport_NoMoreGR(final delivered), mapped to position-level remark fieldsFinalInvandNoMoreGR. This enables ERPs to stop further invoicing or goods receipts for the affected positions and remain in sync with Buyer.
<REMARK type="Onv-NoMoreGR">X</REMARK>
<REMARK type="Onv-FinalInv">X</REMARK>Supplier Management
Onventis Supplier Portal: Refactoring of User Management
We’re excited to announce the rollout of the refactored User Management module, designed to improve performance, give administrators and users more control, visibility, and ease of use when managing access and user profiles.
Key Enhancements
👥 User Overview
A new user list view provides admins with an overview of all users, including name, email, role, last login, and customer assignments.
Sorting, filtering, and search options make it easier to quickly find the right user.
A new “User Requests” tab lets admins review and approve/deny new user requests directly.
➕ Create New Users
Admins can now create users faster with a streamlined form for entering personal and organizational details.
Mandatory fields ensure data consistency, while smart prompts reduce errors.
Success messages and confirmation dialogs guide admins smoothly through the process.
🔎 View & Edit User Details
Admins can easily update user information by clicking on the username and opening the user detail page.
Admins can change role, contact details, and public visibility.
👤 User Profile Management
All users now have the ability to manage their own profile, including personal details, change credentials, and preferences (date format, language).
📧 Resend User Invitations
Admins can resend invitations to users who haven’t yet logged in, ensuring smoother onboarding.
❌ Delete Users
Admins can delete inactive or outdated accounts, with safeguards in place:
Admins cannot delete their own account.
Super Admin accounts linked to customer organization cannot be deleted.
🏢 View Customer Assignments
Per user, admins can view all customer assignments, including whether the user is assigned as a general user or as a contact person.
Assignments are displayed with clear indicators and can be sorted by customer name.
The assignment however is done in the customer management section.
With the Central File Storage, the supplier can create, maintain, and share files with multiple buyer connections. The buyers receive notification regarding file updates, expiration and can view all the files received for all their suppliers centrally. During its lifecycle, the file undergoes several actions such as addition of new version, sharing with buyer, editing of file details by different users.
We have added a ‘History Log’ in the file detail view for both buyers and suppliers to track all the changes made to the file to maintain transparency for audit purpose. Along with the event, timestamp and user details are also captured. The ‘History log’ is displayed in a table format with columns: Timestamp, Event, Details, Username. The table can be sorted by Timestamp. By default, the latest events are displayed on top.
Onventis Supplier Portal: Modify Latest File Version
Suppliers can now update or replace the latest file version if incorrect details were uploaded. The corrected version is instantly shared with buyers and logged in the ‘History Log’ for full transparency.
👉 This enhancement gives suppliers more control over their file versions, reduces errors, and ensures buyers always work with the correct documentation.
📝 Detailed Changes
Availability
Option to Modify latest version is shown only to the suppliers in the Onventis Supplier Portal.
Available only if the latest version is Valid or Will be valid.
Modify Version Process
Access via “Modify latest version” button in file detail view.
A dialog opens with prefilled fields: File attachment, Valid from, Valid until.
User can update file and validity dates depending on the current version state:
Valid version: must be replaced with another valid version (Valid from ≤ Today, Valid until > Tomorrow).
Will be valid: Valid From is fixed, only Valid Until can be changed.
After Submission
The existing version is cancelled, and a new version is created.
Updates are shared to all buyers with whom the file is shared.
Changes are recorded in the History log for both supplier and buyer.
Buyers are notified via an E-Mail regarding the file update.
Overview of Qualification Management in Supplier Master Data
You can now see all qualification requests directly in the supplier master data. The new “Qualification” tab gives you an overview of all the requests which were assigned to the supplier. You can navigate to the request details by clicking on the individual qualification request. This makes it easier to track and manage all supplier qualification requests directly from supplier master data.
📝 Detailed Changes
New tab: “Qualification”
Available in Supplier Master Data for each supplier record
Visible to users with access right 556 – View Qualification Management.
Table overview of qualification requests
Displays all requests assigned to the supplier
Columns included:
Request number
Qualification Title
Request state
Invitation date
Days left
Master data assessment state
Doc acceptance assessment state
Questionnaire (scope-specific) assessment state
Questionnaire (material group-specific) assessment state
Sorting & filtering
Table can be sorted by Request number.
Default sort: descending (latest requests on top).
Table can be filtered by Request state.
Detailed view
Clicking on a request opens the same view as in Qualification Management.
Full Screen Mode in Questionnaire Editor
We’ve added a new full screen mode to make editing questionnaires more comfortable. This option is available for the ‘Editor’ tab in the questionnaire designer.
Easier editing experience: Switch the editor into full screen with a single click on the new icon in the top right corner.
All-in-one view: Access all tabs (Designer, Preview, Scoring & Weighting, JSON Editor, Translations) in full screen for distraction-free editing.
Convenient navigation:
Close full screen with the ESC key or the close icon in the title bar.
Helpful tooltips guide you when entering or exiting full screen.
New Field in Supplier Master Data: Account Holder in Supplier Bank Details
To support upcoming Verification of Payee (VoP) requirements and improve master data accuracy, a new field “Name of account holder” has been introduced across multiple areas of Onventis Buyer and Onventis Supplier Portal.
👉 With this enhancement, customers can maintain the correct account holder information across all relevant modules and interfaces, ensuring consistent and accurate data for ERP integration and compliance with Verification of Payee (VoP) checks from October 2025.
📝 Field Details
Field name (UI): Name of account holder (DE: Name des Kontoinhabers)
Mandatory: No
Field type: Free text 100 characters
📌 Where the new field is available
Onventis Buyer – Supplier Master Data
Extended tab (Main Bank Account): New field Name of account holder added.
Bank Details tab: Field available for additional bank accounts (create & edit), including accounts assigned to organizational units.
Supplier Self-Registration Form
During self-registration, suppliers are now asked to provide the account holder name
Onventis Supplier Portal
Supplier can maintain this information in Company Data → Bank account directory.
If the supplier updates the field in Supplier Portal, it is synced with the supplier master data in Onventis Buyer
Field is also supported in Qualification process updates when supplier master data is updated.
Interfaces (Import/Export)
Field is fully supported in Excel/CSV import & export interfaces (Supplier_Complete, Supplier_Bank_Details).
Available in SAP and other interfaces (IDoc XML, Enterprise Structure XML).
Supported in Supplier master data imports/exports via all standard integration channels.
Invoice Processing
Field available in master data exchange between Buyer and Invoicing.
Improvement in Supplier Self-Registration Form: Account Type Selection for Bank
We’ve made it easier for suppliers to enter their bank details correctly. During self-registration, suppliers now need to select whether they are providing an IBAN or an Account Number. This ensures clear, accurate, and consistent payment information for both local and international suppliers.
📝 Detailed Changes
New dropdown: “Account Type”
Added to Bank Details during supplier self-registration.
Shown if bank details are configured as mandatory.
Field is mandatory for completion.
Options:
IBAN
Account No.
Default value: “–” (none selected).
Field behavior
If supplier selects IBAN → Only IBAN field is shown.
If supplier selects Account No. → Fields Account No. and Bank Code are shown, IBAN field is hidden.
Improvement in Supplier Self-Registration Form: Phone Field Logic
The phone number field for additional contacts is now only mandatory when the additional contact itself is required. If the contact is optional, the phone number will only be requested when other contact details are provided. This ensures a smoother registration process while keeping data entry aligned with business needs.