OCR

It is possible to work with the recognized OCR data in Onventis. The recognised OCR data can be identified by the blue framework. These frames are standard visible in the worklist when the transaction is still in the first step of the entire flow. To show the frames of recognised data manually or to hide them, click on the three dot colon and subsequently on Show OCR regions:

Besides that, the data can have various coloured frames for different meanings:

• Blue:     To indicate all recognised data.

• Green:   To indicate the recognised data based on the field you are positioned at on the transaction form.

• Orange: To indicate that the manually entered data in the transaction form does not match with the OCR recognised data.

The recognised OCR data are always filled in, even when the supplier is not recognised.

It is important that the document is of good quality. When it is scanned skewed or has a coloured background, the chances on high quality result will be lower. Also handwritten notes on document can affect the quality of recognized data.

For recognizing data, the OCR looks for certain key words on the invoices such as ‘ invoice number’. The data next to this, will be considered to be the invoice number. The supplier is ‘ found’ by looking for the bank account number, Chamber of Commerce number or VAT number.