How to Bulk Export files from a Contract

The Bulk File Export feature allows you to download multiple contract documents at once as a single ZIP file.
It helps Contract Owners and stakeholders quickly collect and share all relevant files from a contract without manually downloading each document one by one.

Only the latest versions of the selected documents are included in the export.

🌍 Overview

Bulk File Export supports efficient retrieval of contract documents directly from the Documents tab of a Contract.

Key capabilities include:

• Multi‑selecting documents

• Exporting all selected files into one ZIP archive

• Automatically applying suffixes (e.g., file (2).pdf) if duplicate names occur

• Exporting only the latest document versions

This ensures a fast, convenient, and consistent way to collect contract documentation for internal review, audits, or sharing.

👤 Who Can Use This

All users who have access to the Contract can perform bulk export.

💡 Note: Both multi‑selection and exporting are available in View mode only.

💼 Where Bulk Export Files Can Be Performed

Bulk File Export is available on the Documents tab of an individual contract.

You can:

1. Select multiple documents using the checkboxes

2. Click Download

3. Confirm the number of selected documents in the dialog

4. Download the ZIP file generated for the selected files

All selected files appear in one ZIP folder.

💡 How Bulk File Export Works

Bulk File Export behaves as follows:

• Only the latest version of each selected document is exported

• If a name conflict occurs inside the ZIP, the system appends suffixes:

  • Example: Framework agreement.pdf, Framework agreement (2).pdf

• The browser downloads the ZIP automatically once ready

📌 Typical Use Cases

Share documents with internal stakeholders
Export multiple relevant files in one ZIP when preparing reviews, audits, or handovers.

Prepare document packages for discussions
Collect needed documents before supplier meetings or internal decision-making sessions.

Archive contract deliverables
Store a complete set of final documents for internal compliance or project closure.

⚠️ Limitations

• No metadata is included — only file contents are exported

• No password protection or ZIP encryption

• Single-document download remains unchanged and available separately

• No limit on number of selected documents

• No maximum ZIP size limit

⭐ Best Practices

💡 Tips for Effective Use

• Use multi-selection to gather documents quickly for internal sharing

• Apply filters or sorting in the Documents tab before selecting files

• Use Bulk Export when preparing contract closing packages or compliance reports

• Verify file types and versions before exporting to avoid duplicates

• Keep the Contract Overview page open until the ZIP is ready