AI Coding - Overview

1. Introduction

AI Coding in Onventis Invoice Processing supports the automated assignment of financial data to invoices without a purchase order.

In many organizations, non-PO invoices require manual coding of GL accounts, cost centers, and tax codes. This process can be time-consuming and depends on user experience. AI Coding reduces this effort by providing intelligent coding proposals based on recognized invoice data and historical booking patterns.

The system supports users in their decision-making while allowing organizations to define how and when automation is applied.

2. How AI Coding Works

AI Coding is part of the invoice processing flow and works in combination with AI Document Recognition.

Step 1 – Document Recognition

Invoice data is extracted from incoming documents (PDF or e-invoice), including key financial data and supplier information.

Step 2 – Decision to Trigger AI Coding

A configurable rule determines whether AI Coding is executed.

This can be based on:

• Invoice type (e.g. non-PO invoices)

• Supplier

• Business rules

Step 3 – AI Coding Proposal

The system generates a coding proposal including:

• Suggested GL account

• Financial dimensions (e.g. cost center, project)

• Tax codes

• Confidence level (low / medium / high)

3. Key Features

Intelligent Coding Proposals

• AI generates suggestions based on historical booking patterns

Confidence-Based Automation

• Each proposal includes a confidence level

• Automation can be configured based on confidence:

  • Example:

    • High confidence → automatic posting

    • Medium/low confidence → user validation required

• Exact behavior is configurable per tenant by the consultant

Supplier-Specific Learning

• AI adapts to supplier invoice patterns

• Accuracy improves over time through user interaction

Workflow Integration

• Coding proposals are available before approval and can be adjusted by the coder.

• Integrated into approval and posting flows

4. Licensing & Setup

AI Coding is an advanced feature that requires a dedicated license.

• Align with your account manager if AI Coding is part of your current license

• The configuration is performed by an Onventis consultant

Setup includes:

• Activation of AI services

• Configuration of trigger logic

• Validation of financial structures

👉 To enable AI Coding, contact your account manager

5. When to Use AI Coding

AI Coding is most effective when:

• Processing high volumes of non-PO invoices

• Supplier invoices follow recurring patterns

• Manual coding effort is significant

6. Summary

AI Coding helps organizations to:

• Reduce manual invoice processing

• Increase automation rates

• Improve consistency in financial postings

It is a key capability for achieving touchless invoice processing within Onventis.